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Owner statements for short-term rental managers

Exportsin.Astatementtoeveryownerout.

You manage properties for other people. Upload the month's platform and bank files, say where each row belongs, check the numbers, and issue every owner a numbered PDF statement. Next month, most of it is already done.

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Your first period walks you through setup.
  1. 1Upload
  2. 2Assign
  3. 3Review
  4. 4Issue
airbnb-reservations-sep.csv48 rows
chequing-statement-sep.xlsx31 rows
Shape seen before · airbnb-reservations-sep.csv79 rows read
  • ListingPropertymatched
  • Payout amountAmountmatched
  • Payout dateDatematched

Reads the files you already have

  • airbnb-reservations-sep.csv
  • vrbo-payouts-2026-09.xlsx
  • chequing-statement-sep.csv
  • booking-com-reservations.csv
  • IMG_4821.heic → Harbour Hardware
  • stripe-payouts-sep.csv
  • savings-statement-sep.xlsx
  • IMG_4833.heic → Sparkle Co

How a month works

Four steps, in the order you already do them.

Nothing to set up before the first file. The month's work is the month's work; the product just remembers it for next time.

01

Upload the month's exports.

The reservation, payout and bank files your platforms already give you. A file shape it has seen before is read the same way, with nothing to re-map.

  1. 1Upload
  2. 2Assign
  3. 3Review
  4. 4Issue
airbnb-reservations-sep.csv48 rows
chequing-statement-sep.xlsx31 rows
Shape seen before · airbnb-reservations-sep.csv79 rows read
  • ListingPropertymatched
  • Payout amountAmountmatched
  • Payout dateDatematched
02

Say where each row belongs.

One property, several by their share, a company expense, or nowhere at all. Rows the product has seen before are already placed when you arrive.

  1. Upload
  2. 2Assign
  3. 3Review
  4. 4Issue
Where does each row belong?79 rows · 6 shown
  • Payout · HMB4K2airbnb
    $3,120.0014 Harbour Lane
  • Payout · 7QX1LDairbnb
    $2,685.0022 Cliff Road
  • Sparkle Cobank· by rule
    -$960.0014 Harbour Lane
  • Airbnb service feeairbnb· by rule
    -$412.00Each, by share
  • Harbour Hardwarebank
    -$186.4014 Harbour Lane
  • Pricelabsbank· by rule
    -$69.00Company
03

Check the numbers, one property at a time.

Your management fee and standing charges are applied from your terms. Every figure points back to the rows in the files it came from.

  1. Upload
  2. Assign
  3. 3Review
  4. 4Issue
14 Harbour Lane
HarbourCliff

Income

  • Reservation income$8,420.00
  • Cleaning fees collected$1,140.00

Expenses

  • Cleaning · Sparkle Co-$960.00
  • Supplies · Harbour Hardware-$186.40
  • Management fee · 15%your terms-$1,263.00
Owed to owner$0.00
04

Issue a numbered statement to every owner.

Each owner gets a PDF showing what their place earned, what it cost, and what they are owed. Once issued, it is never edited under them.

  1. Upload
  2. Assign
  3. Review
  4. 4Issue
Harbour & Co. StaysOwner statement · September 2026
STM-2026-0042
14 Harbour LanePrepared for M. Alvarez
  • Income$9,560.00
  • Expenses-$2,409.40
Owed to owner$7,150.60
Issued
Sent to M. Alvarez as a PDF1 Oct

Month two is faster than month one

You do a thing once. It becomes a rule.

The first month is a conversation. After that, most rows land where they belong before you look at them, and the ones that don't are the only ones you see.

  • File shapes

    A file whose columns it has seen before is read the same way, with nothing to re-map.

  • Where rows go

    How you assigned a row becomes a rule that places rows like it next month.

  • Your corrections

    A fix you keep making can become a rule that makes it for you.

  • Your terms

    Fees and standing charges carry into every period until you change them.

SeptemberPlaced by you
Sparkle Co12 Sep · bank
-$960.0014 Harbour Lane
Saved as a ruleDescription is“Sparkle Co”14 Harbour Lane
October4 rows placed before you looked
  • Sparkle Co3 Oct · bank
    -$320.0014 Harbour Lanerule
  • Sparkle Co10 Oct · bank
    -$320.0014 Harbour Lanerule
  • Sparkle Co17 Oct · bank
    -$320.0014 Harbour Lanerule
  • Sparkle Co24 Oct · bank
    -$320.0014 Harbour Lanerule

Built for money that belongs to someone else

An owner should never wonder whether the number is right.

  • STM-2026-0042Issued
    STM-2026-0043revises 0042Draft

    Issued means final.

    An issued statement is never edited or regenerated. A correction goes out as a revision, so the PDF an owner holds is the one they were sent.

    • Reservations$8,420.00
    • Cleaning fees$1,140.00
    Income$9,560.00

    Every figure shows its source.

    A total on a statement points back to the rows in the files it was made from. There is no number you have to take on trust.

  • Reservation income$8,420.00
    Cleaning fees collected$1,140.00
    Cleaning · Sparkle Co-$960.00
    Supplies · Harbour Hardware-$186.40
    Management fee · 15%-$1,263.00
    Owed to owner$7,150.60

    Cents are cents.

    Money is kept in whole cents end to end. Nothing is rounded along the way, so a statement adds up exactly the way the ledger does.

9:41
Receipts2 waiting
Waiting for October
  • Sparkle CoYesterday
    $320.00
  • Coastal LinenMon
    $119.25
Filed to September
  • Coastal Linen14 Harbour Lane
    $119.25
  • Sparkle Co14 Harbour Lane
    $960.00
  • Harbour Hardware14 Harbour Lane
    $186.40
  • Statements
  • 2Receipts
  • Owners
  • Properties

Receipts from your phone

Photograph it where you paid it.

Open the app on your phone and take the picture at the till. The receipt waits in your inbox until the period that needs it, then lands on the right property's statement.

  • The same workspace

    Statements, owners and properties on your phone, reading and writing the same records as the full site.

  • Your team, your logo

    Invite staff to the same properties and statements. Your logo prints on every page an owner receives.

Start with last month's exports.

Your first period walks you through setup as you go. By the end of it, every owner has a statement.

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